|If the agenda items could not be completed,can the meeting be adjourned to any other suitable date?
What should the notice for the rescheduled general body Meeting notify?
|If the agenda items could not be completed, the meeting can be adjourned to any other suitable date not later than 30 days from the date of the meeting, as may be decided by the members present in the meeting.
If the new date is not decided by the members present,then the new date should be decided by the committee & a Separate notice to be given without any agenda.
Specimen of the new notice.
Since all the items on the Agenda of the AGM held on ..........could not be conducted on the same day, the meeting was postponed.
Accordingly, to conduct and conclude the remaining items on the Agenda, the postponed meeting will now be held on ______ at _______ at ____________.
The meeting will start exactly at the time notified above, irrespective of the number of members present. All the members are requested to be present in time.
|How to elect new managing committee OR how to co-opt new committee member?
| The state had amended the Maharashtra Co-operative Societies Act, 1960 for the election of Managing Committee of Housing Society. Though the state government has postponed the elections to co-operative societies till the end of 2014, there is no clarity on rules for elections to housing societies. The rules for election to housing societies have to be framed by the State co-operative Election Authority. The election authority will supervise, control and conduct polls to all registered co-operative societies. However, it has not appointed the election authority that is the state co-operative election commissioner so far.
If the Committee is very keen though it may not fit 100% of the required framework, the committee may follow below procedure:
a. In the event of vacancies in the Committee, caused on account of the death, resignation, disqualification or removal of any members of the Committee, by the Registrar, the Committee may fill in such vacancies by co-option on the Committee of any other members eligible to be on the Committee. However, such vacancies by co-option shall not be more than two.
b. The Committee may write to the Deputy Registrar that the tenure of the managing committee ended and seek his guidance to conduct fresh election.
c. In case of resignation of managing committee or the entire committee has been resolved, the committee may write to the Deputy Registrar for their guidance to conduct fresh election. This has got an inherent danger of the Deputy Registrar desolving the committee and appointing an administrator and hence not suitable.
|OUR BALANCE SHEET FOR THE YEAR 2012-13 IS ALREADY FINALISED AND ALSO AUDITED.
MANAGING COMMITTEE HAS CALLED AGM ON 26/05/2013 WITH GIVING 14 DAYS CLEAR NOTICE.
ONE SOCIETY MEMBER HAD RANG UP TO RESCHEDULE IT. THIS SOCIETY MEMBER CAN BRING SOME SIGNATURE OF MEMBERS.
WE WANT YOUR GUIDE LINE WHAT IS THE PROVISIONS IN THE BYE LAWS ?
YOUR GUIDE LINE IS EARNESTLY REQUIRED.
|Bye_Law No 99:
The Committee shall decide the date, time and place of every general body meeting of the society and the business to be transacted thereat, provided that the business to be transacted at the requisitioned special general body meeting shall be only that mentioned in the requisition. The notice convening the general body meeting shall be issued by the Secretary of the Society accordingly as provided in Bye_Law no 163. On his failure to issue thenotice, the Chairman shall issue it.
It is very clear, that the date, time and venue of the AGM can only be decided by the M C and members do not have a say in it.